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To Reduce the Paper Volume

Ms. B, who is buyer at a client company, consulted with Sales Representative A from Fuji Xerox on how to reduce the paper volume at her office.Solidly Controlling the Paper Volume by Using Multifunctional Devices

Effectively Controlling the Paper Volume by Using Multifunctional Devices

Duplex copying 2-up pagination

Ms. B:
Even though computers are widely used now, I feel that the amount of paper used at our office actually is increasing.
SR A:
The diffusion of computers also means that the volume of information that is handled has also increased many folds as compared to the past. The paper volume also becomes large no matter what, because it is extremely convenient and is also easily portable.
Ms. B:
But wouldn't it be bad for the environment if this volume were to keep increasing? I saw a program on TV the other day, where they showed mountains that were bare because there was too much logging.
SR A:
Well, illegal logging is definitely a serious problem, and it has been said that paper is one of its causes. In any case, since the information volume is expected to continue increasing, the paper volume must somehow be reduced.
Ms. B:
But Fuji Xerox is a company that manufactures and offers printers and copy machines. Is it possible for you to reduce paper?
SR A:
Yes, we can. Fuji Xerox helps our customers reduce the paper volume without hindering business efficiency. First of all, to reduce the actual number of sheets that are printed, we recommend our multifunctional devices that are equipped with not only a copier function, but scanner and printer functions as well. The latest multifunctional devices provide various printing options, such as 2-up or duplex printing. Even with the same volume of information, you can reduce the paper volume to 1/2 or 1/4.
Ms. B:
So just by using those functions, it is possible to make significant cutbacks.

Creating Digital Documents Quickly and Easily

SR A:
Another method is to promote the sharing and use of information without printing on actual paper. This is known as digitization.
Ms. B:
Isn't it troublesome?
SR A:
Actually, it's not. If you use the scanner function in Fuji Xerox multifunctional devices, it is possible to scan documents just by pushing buttons, and an electronic document is automatically created. It is that simple.

Ms. B:
What about the image quality?
SR A:
Image quality is not affected.
Ms. B:
Even when digitized, if the documents are left as is, then the desktop on my computer becomes cluttered with electronic documents, and it then becomes hard to find the one that I am looking for. In the end, it is the same as paper documents.
SR A:
You need not worry about that.

Handling Digital Documents Just Like Paper Documents: "DocuWorks"

SR A:
By all means, please come visit our showroom and try out our latest multifunctional device, the Apeos-Port. The Apeos-Port is a multifunctional device that connects to a network, and you can digitize documents easily with the touch of just one button, similar to making a copy. You can also select and register where to save these documents as necessary, such as on your computer's desktop or in the file server. Digital documents can be handled in the same way as paper documents.

Scanned documents Electronic documents made on different applications Uniform management as DocuWorks documents

Ms. B:
The same way as paper documents?
SR A:
Right. By using a document handling software called "DocuWorks," you can make annotations as you would on paper documents, and even attach sticky notes.
Ms. B:
Even sticky notes?
SR A:
Also, it is possible to easily combine documents that are in different formats into one document. By storing this kind of information in the form of an digital document in a shared location, you can share and use this information with other people in your office. In addition, if you use "ArcWizShare" software, it becomes easy to share and use information using a Web browser.
Ms. B:
If all of that is possible, I definitely want to give it a try. Since it is possible to share and use information while reducing the paper volume, it sounds that this can be applied to a variety of other work.

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