GLOBAL | Overseas
- Home >
- About Us >
- Sustainability Report 2009 >
- Management and Organization >
- Organization and Systems >
- Risk Management
Risk Management
Risk Management Basic Policy
Fuji Xerox defines risk management as the control activities by the management of matters including the identification of events that are associated with risks, assessment of the likelihood of a risk occurring and its impact, deciding on the countermeasures and their implementation, communication and reporting of related information, as well as monitoring and correction of defects.
In August 2008, we consolidated the Basic Rules and Implementation Rules of risk management to enact the Risk Management Rules for Fuji Xerox and its Affiliates. These rules stipulate the issue of how to manage the risks involved in business activities not just at Fuji Xerox but also for all domestic and overseas affiliates as well as sales companies. Potential risks, in particular, are managed according to the frequency of their occurrence and the degree of their impact on management, and the rules stipulate the responsibility and authority as well as the proposal and implementation of countermeasures for each of them.
- Basic Risk Management Policy
-
System for Promoting Risk Management
All the important decisions related to risk management at Fuji Xerox are taken by the Risk and Ethics (R&E) Committee, chaired by the President. The Ethics and Compliance Committee and the Information Security Liaison Meeting assist the R&E Committee, mainly by deliberating in advance on matters to be brought to the R&E Committee for discussion and by implementing the measures adopted.
- Risk Management Promotion System (Fuji Xerox)
-
- Risk Management Promotion System (Affiliates)
-
Fuji Xerox's Activities in FY2008
Every year, Fuji Xerox sets priority themes for risk management by taking into consideration the general trend in affairs, changes in environment, the company's business performance, the frequency of occurrence of anticipated risks and their impact on management, business structure and changes in social circumstances. As in FY2007, we again placed measures to be taken in the event of earthquakes and new influenza strain pandemic as priority themes for FY2008. This included activities such as distribution of the guidelines on how to act in the event of a new influenza pandemic as well as replacement of disaster reserve (water and foodstuff) held for those employees unable to go home after a major earthquake.
Earthquake countermeasures
Fuji Xerox has drawn up business continuity plan* for important manufacturing sites within Japan to prepare against major earthquake. Niigata Fuji Xerox Manufacturing Co., Ltd., which experienced two massive earthquakes in 2004 and 2007, participates in Kashiwazaki BCP Study Group established by the local chamber of commerce together with 12 local businesses following the earthquakes to exchange earthquake countermeasures-related information and share related know-how with the local community.
- * Business continuity plan (BCP): A plan for avoiding discontinuation of operation in the event of disaster, or for resuming operation in the shortest-possible period if operation does get discontinued.
Measures against new strains of influenza
We, at Fuji Xerox, started preparing measures against new types of flu pandemics a few years ago. The World Health Organization (WHO) employs a pandemic alert system of six phases, denoting the severity of a pandemic, based on the route of infection and other factors. The 2009 outbreak of new flu A/H1N1 has been moving up the pandemic scale gradually and is now in Phase 6, defined as “Community level outbreaks in at least one other country in a different WHO region in addition to the criteria defined in Phase 5.” Fuji Xerox implemented measures, with utmost priority to ensure the safety of its employees in place, based on the action plan stipulated under the guidelines established in FY2008 for handling the then anticipated outbreak of the H5N1 virus. In particular, we put in place internal regulations requiring restrictions on travel to affected countries and home quarantines for those returning from affected countries, and continuously updated information on the in-house intranet. In light of these experiences, we intend to maintain this as one of the important risk management themes and continue with such measures.
Future Direction
We have retained measures against new strains of influenza (H1N1/H5N1) as an important theme of risk management for FY2009. We are placing utmost priority on ensuring the safety of the employees and will continue with measures such as announcement of important regulations related to business operations while paying close attention to the status of infection.
