System for Supporting Employee Participation in Society
Fuji Xerox and its affiliates believe addressing local community issues is not only our responsibility toward society but also leads to personal growth and self-motivation of each employee, as well as revitalization of the entire organization. Based on this belief we have built systems for supporting employee participation in society since the 1990s to promote our social contribution activities.
The "HASU Club," is an organization organized and managed by Fuji Xerox employees and retired employees to carry out community engagement activities. In 1990, at a "Society Contribution Committee" organized by the company and participated in by employees, the "HASU Club," was established as a platform for social contribution activities.The funds are collected from these employees continuously, a total of 14 times per year, through the deduction of fractional amounts of less than 100 yen from their monthly paychecks and periodic bonuses, in addition to personal contribution (in increments of 100, where contributions are arbitrary and can be made anywhere between a range of 100 yen to 9,900 yen). Alternatively, the contribution also can be made as an annual membership fee of 2,000 yen or above per year. These funds are then used effectively in the five fields of "social welfare," "culture and education," "natural environment," "international aid," and "support for recovery from the Great East Japan Earthquake," which are deemed necessary by the members.
"Matching Gifts" provided by the Company
Though the amount of contributions made by each person is small, by having a large member of employees participate continuously in this project, contribution adds up to a rather large amount, and contributes greatly to society. The funds are used as donations to various NPOs and voluntary groups recommended by members and approved by the Steering Committee, as well as to cover costs for volunteer programs planned and managed by the members themselves. In addition, when these funds are donated to external organizations, Fuji Xerox donates the same amount of money ("matching gifts") on top of these funds.
Introduction of Actual Activities
The HASU Club operates its programs through its three working groups and one task as described in the following examples.
|〈Social Welfare Group〉
Theme for the activity：“Create a society that respects people’s individuality”
|〈International Aids, Culture and Education Group〉
Theme for activity：“Create a society where people can enjoy fulfilling lives”
|〈Natural Environment Group〉
Theme for activity："Pass down a green Earth to future generations”
|〈Natural Disaster Task〉
Theme for activity："Continual support to disaster-afflicted areas”
For the details of HASU, please see here (Japanese only).
Social Service Leave / Volunteer Day Off
Fuji Xerox was the first company in Japan to adopt a system of Social Service Leave. It allows employees to apply for a leave of between 3 to 24 months to join social service activities, such as volunteer work at social welfare facilities or JICA's Japan Overseas Cooperation Volunteers program. During the leave, employees are entitled to receive financial support equivalent to their salaries and bonus payments.
Fuji Xerox also started its Volunteer Day Off program in 1993, where employees can use their "reserved leave," or an accumulation of up to 60 days worth of unused paid leave for which the validity dates have expired, for up to 5 days a month to take a short-term volunteer leave. The program is used in various styles and for various activities. Some participate in a weekday volunteer event, some spend a whole week to work for the Special Olympics or assist reconstruction efforts in disaster-hit areas, and others join volunteer camps abroad.
Donation Website for Employees
In 2013, we created a donation website for all employees of Fuji Xerox and its domestic affiliates. This donation website enables our employees to offer financial contribution in a fast and easy manner in the wake of a major natural disaster or emergency event.
When the Great East Japan Earthquake occurred in 2011, donations for survivors were made by many employees via bank transfer or collection boxes installed in the company. With the creation of this donation site, the complex job of tallying cash donations collected from various channels is no longer needed. The website also makes it easy to manage how much donation is collected, how much is distributed to whom and for what purposes.
Since its launch in fiscal 2013, we have provided funds collected via the site to support victims of the Yaan earthquake (in Sichuan, China), the Philippines typhoon, the Zhaotong earthquake (in Yunnan, China), the Nepal earthquake, the Kumamoto earthquake, and the Heavy Rain of July 2018 in Japan. Moreover, in fiscal 2018 we expanded the target of the donation website to include employees of FUJIFILM Holdings and collected donations for victims of the Hokkaido Eastern Iburi Earthquake.