Other Activities

Promoting Occupational Health and Safety, Labor-Management Relations

At Fuji Xerox, ensuring safety takes priority over all work duties. This is a principle that all of our companies both in and outside of Japan embrace to achieve the sound physical and mental health of employees and to create safe and pleasant workplaces.

The code of conduct commonly shared by the entire Fujifilm Group clearly states our policy on occupational safety and hygiene. We will strengthen and ensure proper governance at all of our companies both in and outside of Japan, and deploy educational programs that include case studies to raise employees’ awareness on occupational safety and health.

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Occupational safety

In fiscal 2017, we placed importance on preventing workplace accidents, and conducted activities that establish goals for the number of consecutive days without accidents for each office.

Activities of the occupational health and safety committee were implemented at each site to spread information on how to prevent accidents from happenings. When accidents have occurred, the committee conducted activities to identify their causes, consider means of preventing reoccurrences, and ensure a thorough understanding among employees at each site. In fiscal 2017, the number of accidents per 1,000 employees was 2.12 at Fuji Xerox (unconsolidated; up by 0.75 compared to fiscal 2016); 2.77 at affiliates in Japan (excluding sales companies; no change from the previous year); and 3.67 at sales companies (down by 1.48 compared to fiscal 2016) in Japan.

Fuji Xerox had 41 workplace accidents (unconsolidated; an increase of 23 compared to fiscal 2016), of which 16 were accompanied by lost work time (up by 13 compared to fiscal 2016). The frequency rate Note 1 was 0.36 (up by 0.36 compared to fiscal 2016). The severity rate Note 2 was 0.00 (also same as fiscal 2016).

In fiscal 2017, there were a notably large number of injuries caused by slipping on frozen roads or stairs due to the extremely cold weather experienced in the Tokyo metropolitan area.

Aside from seasonal and environmental factors, accidents also occurred due to the aging of our employees; thus such accidents are also likely to occur in the future.

We will therefore continue to raise awareness through the occupational health and safety committee at each site through such activities as asking all employees to be more careful in their actions, and providing to all employees the proposals on preventing falling accidents by industrial doctors. We thereby expect to enhance the attention paid toward preventing workplace accidents.

  • Note 1 The frequency rate represents the number of work-related deaths and injuries per one million actual work-hours. (not including dispatched staff)
  • Note 2 The severity rate represents the number of lost work days per one thousand actual work-hours. (not including dispatched staff)

Number of Work-related Accidents per 1,000 Employees (Fuji Xerox and its Affiliates)

  • Note The number of work-related accidents is the total of accidents at work and during the commute.
    Percentages and ratios calculated for affiliates and sales companies in Japan and overseas are based on a weighted average of each company

Maintaining and Improving Health

In fiscal 2017, Fuji Xerox issued the following four key initiatives for the promotion of health.

  1. Measures against lifestyle-related diseases and against smoking: We focused on this issue based on employees’ health checkup data, and are making efforts to prevent the aggravation of lifestyle-related diseases by encouraging employees to receive designated health checkups conducted by the health insurance society, as well as by offering guidance from industrial doctors and health nurses based on results of health checkups and building awareness on preventing throughout our facilities.As for measures against smoking, Fuji Xerox made all areas inside its buildings completely smoke-free at each of its facilities including its affiliates in Japan in January 2015, to provide employees with comfortable workplaces and to help them stop smoking. Other efforts include seminars on how to quit smoking led by industrial doctors and nurses, as well as quit campaigns to give financial support for non-smoking efforts. As a result of such activities, the percentage of smokers at Fuji Xerox (unconsolidated) dropped from 21.2% in fiscal 2012 to 18.0% in fiscal 2017. We will further develop a workplace environment that encourages employees across the company, particularly among the younger generations, to quit smoking, thereby achieving early the target of 12.2% set by the Japanese Ministry of Health, Labour and Welfare by fiscal 2022.
  2. Measures against cancer: We provided some employees with an opportunity to undergo an endoscopic stomach examination on a trial basis in fiscal 2014, and made it possible for employees across the company in Japan to take the examination in fiscal 2015. The percentage of employees receiving stomach cancer exams who actually underwent such an endoscopy as part of their regular checkup reached 70% in fiscal 2017. We also reviewed our system and added female-specific cancer screening to employees’ regular health check items and, in cooperation with the health insurance association, we widely encouraged female workers to receive the screening by highlighting the fact that it was provided to them virtually free of charge. As a result, the number of those undergoing screening exceeded 70% in fiscal 2017. Moreover, in October 2015 we introduced a system to subsidize colonoscopies to encourage employees aged 50 or older, who generally have higher morbidity risks, to undergo the examination. Further, we encourage those whose examination results indicate abnormalities to undergo detailed examinations and other follow-up for the early detection and treatment of malignant tumors.
  3. Measures for mental health: We have started checking the stress level of our employees in 2013, and 91% of our employees had their stress level checked in fiscal 2016. We also give feedback on health risks within a given group to the head of the division, to serve as reference for operating the division. In addition, for divisions with high health risks, industrial doctors give direct support to them, including giving assertion training. We are continuing to support the health of both individuals and organizations.
  4. Measures against risk by long working hours: In 2017, the number of employees who were interviewed by industrial doctors on their long working hours decreased by 30% compared to the previous year. In fiscal 2017, we discussed the causes and countermeasures for each of the divisions with such employees, mainly in cooperation with the relevant safety and health committee, and also worked to mitigate the risks from working long hours by enhancing preventive management based on individual data. As a result, we were able to reduce the risk of causing damage to health from working long hours.

In recognition of these efforts, in continuation from the previous year, the Japanese Ministry of Economy, Trade and Industry certified Fuji Xerox as one of the “White 500” companies in the large enterprise category under the 2018 Health and Productivity Management Organization Recognition Program.

In fiscal 2018, Fuji Xerox and its affiliates will set common KPIs by sharing the priority implementation items as shown above, and make efforts to promote the health of their employees.

Labor-Management Relations

Labor-management relations hinge on a basic spirit of each side treating the other with respect and seeking to develop the Company into one in which labor and management interact on an equal footing from a foundation of mutual responsibility and trust, aiming for communication based on the common acknowledgement of facts and honest dialogue. Dialogue between management and union members takes place on a daily basis through the labor-management council and other labor-management meetings, including discussions at each workplace, and is reflected in the drafting of management strategy and in operations. When any change is made to important systems, management and union representatives hold consultations to ensure mutual understanding of the objective of the change and reach consensus.

In fiscal 2013, the management and workers of Fuji Xerox and its affiliates agreed on the "All Fuji Xerox Basic Spirit and Goal for Labor-Management Relations" and the "Basic Activities for Labor-Management Relations." The workers and management then worked together to implement these initiatives.

In fiscal 2017, Fuji Xerox continued to aim for the development of a workplace environment that enhances labor compliance. To achieve this, both labor and management confirmed the importance of thorough implementation of basic activities concerning the labor-management relationship. Moreover, based on this perspective, in fiscal 2017, both the labor and management sides advanced efforts in promoting communication, improving work operation programs, and creating a corporate culture that encourages people to take on challenges.

Both labor and management will continue their efforts to improve the work environment and the health of employees. By embracing the basic spirit of Fuji Xerox labor-management relations, we will continue our efforts to establish and achieve the goals of labor-management relations.

Below is the description of key initiatives in labor-relations management.

Basic Activities for Labor-Management Relations of Fuji Xerox and its Affiliates (Set in Fiscal 2013)

Implementation Item To Be Done by the Company To Be Done by Employees' Organizations
(1) Agreements and Regulations Overtime work agreements in line with Article 36 of the Labor Standards Act
(Council on agreements based on Article 36/4Q)
  • Management of working hours and understanding of the actual situation
  • Solving problems to reduce overtime work
  • Raising employees' awareness of agreements based on Article 36
  • Understanding of the actual situation regarding the management of working hours
  • Submission of opinions for the reduction of overtime work
  • Development of successors (education on legal matters / Basic Spirit for Labor-Management Relations)
Other labor-management agreements pursuant to law Creation of agreements and labor-management consultations pursuant to law Examination from the viewpoint of the company / employees and labor-management consultations
Labor regulations Provision of appropriate working conditions Checking of new and revised conditions and submission of relevant opinions
(2) Workplace Safety and Health Health and safety management
(Monthly meeting of each occupational health and safety committee)
Promotion of safety and health activities Checking of activities and submission of opinions
Daily workplace checks Appropriate management of labor affairs, including environment / equipment safety and compliance Understanding of situations regarding safety and health and legal compliance and submission of reports and opinions to the company
(3) Labor-Management Communication Labor-management meetings
(Dates to be decided by each company)
  • Explanation of business results and management challenges
  • Discussions regarding the business growth, and solutions for labor-management issues
  • Understanding of the performance / management challenges
  • Labor-management discussions regarding business growth and solutions to existing issues
  • Internal examination about the aforementioned issues
Workplace meetings (Dates to be decided by each company)
  • Solution of workplace issues
  • Escalation to upper organizations
Understanding of the actual situation and submission of recommendations
(4) PR (Timely announcement) Announcement of the results (agreements pursuant to Article 36, labor-management meeting topics, etc.), and other PR activities

Pension System

Fuji Xerox and its affiliates and sales companies in Japan provide employees with pension systems based on (1) a defined benefit (DB) corporate pension fund and (2) a defined contribution (DC) benefit plan. In the investment of the DB corporate pension fund, to maintain sufficient assets to cover future payment of pension benefits, we appropriately diversify the investment portfolio in order to control investment risks and obtain a stable income from the investments.

As part of the activities under the defined contribution (DC) pension plan, we provide ongoing investment education to employees via an e-learning program, and education programs devoted to the pension system targeting new employees. The target audience of these educational programs has now been expanded to include employees of Fuji Xerox's affiliates and sales companies in Japan. Due to the aging of society and the declining birthrate, the Japanese government is beginning to review the public pension payment standards and the age at which citizens begin to receive their pensions. Amid this situation, we introduced matching contribution to the DC pension plan in October 2016 in order to help employees build more assets for their life after they retire.

In fiscal 2018, we are planning to introduce additional educational programs to our previous activities, such as life planning education.