The Basic Procurement Policy for Fuji Xerox and its Affiliates

This policy defines the basic rules for all the employees of Fuji Xerox and its affiliates to purchase goods and services from suppliers with fairness, openness, and transparency.

For Fuji Xerox and its affiliates, all suppliers are important partners, and based on this idea, we are determined to deal with integrity with suppliers in purchasing.

In addition, we support the ten principles articulated in the United Nations Global Compact, and will promote CSR activities concerning human rights, labor, environment, and anti-corruption, in cooperation with our suppliers, as well as promoting the principles internally.

Basic Position in Procurement

  1. We will select suppliers based on economic rationale (quality, cost, and delivery).
  2. We will seek to fulfill our corporate citizenship contributing to the society through compliance with regulations. We will also give consideration to suppliers' activities on environment, human rights, labor standards, and business ethics, throughout our supply chain.
  3. We will openly and fairly provide all Japanese and overseas suppliers with opportunities to supply their products and services to us.
  4. We consider our suppliers as partners for creating good products, and seek to establish coexistence and co-prosperity based on mutual understanding and trust.

Policy of Purchasing Transactions

  1. We select suppliers based on their trust worthiness, technological advantage, corporate social responsibility activities, and other necessary factors.
  2. We select purchasing transaction will decide under the comprehensive evaluation of quality, delivery, price, suppliers' capability of technological development, suppliers' stable supply capacity, and their activity for corporate social responsibility. We especially evaluate positively on suppliers' active improvements on the environment, human rights, labor standard, and business ethics.
  3. We perform purchasing activities per agreement in writing. When repeated procurement is expected, we will make contract under master purchasing agreement signed by both parties.
  4. We will provide opportunities for potential suppliers by regular evaluation of our supplier base.
  5. We strictly manage the suppliers' information obtained through any purchase transactions, and keep them in confidence.
  6. We prohibit barter trade in purchasing goods and services.
  7. We request for the quotation only when there is possibility to purchase the goods or services. For suppliers not selected under a competitive quote, we disclose the reason of selection to the extent reasonable and possible when we are asked.
  8. We respect intellectual property of our suppliers and third parties, and will not infringe.
  9. We do not hold personal interest in our current and potential suppliers.

In Response to the Conflict Minerals Issue

The Democratic Republic of the Congo and the surrounding countries mine natural minerals such as tin, tantalum, tungsten, and gold. There are criticisms that some of the profits earned from those mining become funding sources for armed groups, who violate human rights. These minerals are called "conflict minerals."

Fuji Xerox joins "Responsible Minerals Trade Working Group" of Japan Electronics and Information Technology Industries Association (JEITA), and promotes to survey the use of these conflict minerals throughout the supply chain.

Fuji Xerox and its affiliates proceed with tracing survey of the four minerals which may be used in our products, to make it possible to respond to requests from customers that are required to make reports under the final rules adopted by the U.S. Securities and Exchange Commission in 2012, pursuant to Section 1502 of the Dodd-Frank Wall Street Reform and Consumer Protection Act. We will request our suppliers to initiate corrective action in case where use of conflict minerals is confirmed.