The Basic Procurement Policy for Fuji Xerox and its Affiliates
Based on Fujifilm group procurement policy, this policy defines the basic rules for all the employees of Fuji Xerox and its affiliates to purchase goods and services from suppliers with fairness, openness, and transparency.
For Fuji Xerox and its affiliates, all suppliers are important partners, and based on this idea, we are determined to deal with integrity with suppliers in purchasing.
In addition, we support the ten principles articulated in the United Nations Global Compact, and will promote CSR activities concerning human rights, labor, environment, and anti-corruption, in cooperation with our suppliers, as well as promoting the principles internally.
Basic Position in Procurement
- We will select suppliers based on economic rationale (quality, cost, and delivery).
- We will seek to fulfill our corporate citizenship contributing to the society through compliance with regulations. We will also give consideration to suppliers' activities on environment, human rights, labor standards, and business ethics, throughout our supply chain.
- We will openly and fairly provide all Japanese and overseas suppliers with opportunities to supply their products and services to us.
- We consider our suppliers as partners for creating good products, and seek to establish coexistence and co-prosperity based on mutual understanding and trust.
Policy of Purchasing Transactions
- We select suppliers based on their trust worthiness, technological advantage, corporate social responsibility activities, and other necessary factors.
- We select purchasing transaction will decide under the comprehensive evaluation of quality, delivery, price, suppliers' capability of technological development, suppliers' stable supply capacity, and their activity for corporate social responsibility. We especially evaluate positively on suppliers' active improvements on the environment, human rights, labor standard, and business ethics.
- We perform purchasing activities per agreement in writing. When repeated procurement is expected, we will make contract under master purchasing agreement signed by both parties.
- We will provide opportunities for potential suppliers by regular evaluation of our supplier base.
- We strictly manage the suppliers' information obtained through any purchase transactions, and keep them in confidence.
- We prohibit barter trade in purchasing goods and services.
- We request for the quotation only when there is possibility to purchase the goods or services. For suppliers not selected under a competitive quote, we disclose the reason of selection to the extent reasonable and possible when we are asked.
- We respect intellectual property of our suppliers and third parties, and will not infringe.
- We do not hold personal interest in our current and potential suppliers.
Green Procurement Standards
The Green Procurement Standards is compiled here to explain our basic approach to hazardous chemical substances included in or used during the manufacturing of our products and parts.
Through enhancing the environmental partnership with our suppliers who are important business partner, Fuji Xerox would like to provide products and services that are safe and eco-friendly, and contribute to the environmental sustainability of our customers and society. We appreciate your continued understanding and support for this.
Green Procurement Standards Version 7.0 (Issued in June 2019)
Fujifilm Group's stance toward the issue of responsible minerals procurement
The Fujifilm Group is committed to fair trading with regard to the mining and procurement of minerals in full recognition of our social responsibility.
As a member of the global community, the Fujifilm Group perceives human rights violations and environmental destruction associated with mineral mining and trading as one of the serious social issues. We have no intention of using minerals whose mining and trading operations have become funding sources for armed groups or minerals linked to human rights violations and inhumane behaviors.
For minerals produced in conflict affected and high risk areas (CAHRAs), the Fujifilm Group observes the "OECD Due Diligence Guidance for Responsible Supply Chains of Minerals from Conflict-Affected and High-Risk Areas" to ensure responsible procurement across our supply chain. We are involved in the Responsible Minerals Trade Working Group, set up by the Japan Electronics and Information Technology Industries Association (JEITA), so that our activities always meet the level of international requirements. We also use mechanisms and tools defined by the RMI Note 1 to investigate the history of minerals contained in our products.
In response to customer requests on conflict minerals, reporting of which is obligated by laws and regulations, we provide the results of mineral history investigation, using the RMI. We recommend that our suppliers procure minerals from refineries that have received conflict-free certification from the RMI and other industry organizations.
Conflict minerals issue
Some minerals used in many industrial products are serving as funding sources for armed groups responsible for human rights violations and environmental destruction. There have been international calls for greater awareness and improvement on the matter.
The so-called 3TG minerals Note 2, mined in the Democratic Republic of Congo (DRC) and its neighboring countries Note 3, contain minerals that infringe on this issue. The United States has introduced a law Note 4 mandating Securities and Exchange Commission (SEC) listed companies in the country to disclose their status of 3TG use. Europe has also introduced conflict minerals regulations of a broader sense in recent years. Cobalt and other minerals are also reported to be affected.
In the given environment, there has been a growing social interest in responsible mineral procurement throughout a supply chain. In particular, the RMI, established by the RBA Note 5, have set international standards, defining mechanisms and tools for clarifying the involvement of armed groups in the supply chain of companies around the world.
- Note 1 RMI = Responsible Minerals Initiative
- Note 2 3TG minerals = gold (Au), tantalum (Ta), tungsten (W) and tin (Sn)
- Note 3 DRC and its neighboring countries = Angola, Burundi, Central African Republic, Republic of the Congo, Rwanda, South Sudan, Tanzania, Uganda, and Zambia
- Note 4 Article 1502 of the "Financial Regulatory Reform Act" (Dodd-Frank Act) enacted on July 21, 2010 in the United States
- Note 5 RBA = Responsible Business Alliance