Working Conditions and Workplace Safety and Health
Working Hours and Holidays
From the perspective of enhancing work-life balance, increasing productivity, and maintaining health, Fuji Xerox is promoting initiatives to shorten the number of total working hours of employees, control long working hours, and manage the health of employees who work long hours.
Article 36 of the Labor Standards Act establishes the upper limit of prescribed working hours outside normal working hours for each type of business establishment. At Fuji Xerox the working hours of individual employees can be confirmed at any time via the Company intranet. This enables managers and supervisors to monitor and manage the attendance and work patterns of employees from the perspective of productivity and health management. It is also Company procedure for the industrial physician to conduct individual consultations with the employees in the following categories and, if necessary, to issue recommendations to relevant departments:
- Employees who work more than 100 hours overtime in any month
- Employees who on average worked more than 80 hours overtime in the past two months
- Employees who worked more than 50 hours overtime each month for three consecutive months or employees who worked more than 150 hours overtime in the past three months and who are deemed to require consultation with an industrial physician
At present, Fuji Xerox and its sales companies in Japan share the same work management system. This system allows monitoring of working conditions as needed. Since fiscal 2011, some affiliates have begun using the same work management system.
In regard to overseas affiliates, in May 2008 the Company confirmed its policy in response to the Labor Contract Act in China with FUJIFILM Holdings.
In other overseas operations we will make appropriate arrangements for managing labor and controlling working hours after determining the laws and regulations and working arrangements in respective country.
Annual Work Hours per Employee (Fuji Xerox and Affiliates)
- Note The number of employees reported is the number of employees with whom the Company has signed direct employment contracts (on a salary basis).
Paid Leave Taken (Fuji Xerox unconsolidated)
Occupational Health and Safety
At Fuji Xerox, ensuring safety takes priority over all work duties. This is a principle that we and our affiliates as well as our sales companies embrace to achieve sound employee physical and mental health and to create safe and pleasant workplaces. In addition, with regards to our production facilities Note1, in fiscal 2013, one company has acquired OHSAS 18001 (occupational health and safety management system) certification as part of efforts to manage and improve occupational health and safety among our employees.
In fiscal 2013, we undertook various activities with a focus on priority goals, including measures against lifestyle-related diseases, measures to promote non-smoking, measures for mental health, measures against the risks of long working hours, and the prevention of workplace accidents.
- Note 1 Fuji Xerox Hai Phong Xo., Ltd.
Workplace Health and Safety
To prevent workplace accidents, we have continued to work to identify their causes, to consider means of preventing reoccurrences, and to ensure thorough understanding among employees at each site through the activities of the occupational health and safety committee.
In fiscal 2013, the number of accidents per 1,000 employees was 2.65 at Fuji Xerox (unconsolidated; up 0.36 from fiscal 2012); 4.75 at affiliates in Japan (excluding sales companies); and 5.74 at sales companies in Japan. Fuji Xerox sustained 25 workplace accidents (unconsolidated; up by 2 from fiscal 2012), of which 11 were accompanied by lost work time (up by 2 from fiscal 2012). The frequency rate Note 1 was 0.11 (down 0.2 points from fiscal 2012). The severity rate Note 2 was 0.00 (same as fiscal 2012). We will continue raising awareness through the occupational health and safety committee at each site to prevent serious accidents involving lost work time, and will continue our activities to enhance the attention paid toward preventing workplace accidents.
With regards to general activities intended to promote workplace safety and health, in fiscal 2014, we will utilize the health data, and in particular, will further strengthen our efforts to improve employee health.
- Note 1 The frequency rate represents the number of work-related deaths and injuries per one million actual work-hours.
- Note 2 The severity rate represents the number of lost work days per one thousand actual work-hours.
Number of Work-related Accidents per 1000 Employees (Fuji Xerox and its Affiliates)
- Note 1 The number of work-related accidents is the total of accidents at work and during the commute.
- Note 2 In fiscal 2011, all affiliates except Fuji Xerox Service Creative Co., Ltd. were surveyed.
- Note 3 Percentages and ratios calculated for affiliates and sales companies in Japan and overseas are based on a weighted average of each company.
Number of Work-related Accidents (Fuji Xerox unconsolidated)
- Note The number of work-related accidents is the total of accidents at work and during the commute.
Maintaining and Improving Health
The health and safety regulations applying to all Fuji Xerox and its affiliates establish the following basic position concerning health:
Health is an essential aspect of life planning for each employee. Employee health is an important resource that contributes to Company business activities. While maintaining health is the personal responsibility of each employee, the Company must support such efforts. For Fuji Xerox to establish itself as an excellent company, it must first have employees who are vibrant and healthy, both psychologically and physically. And with health being regarded as an important factor in the management of our business, Fuji Xerox issued the following five key initiatives in fiscal 2013, which are being shared by all of our facilities (8 facilities) toward the promotion of safety and health.
- Measures against lifestyle-related diseases: We are making efforts to prevent the aggravation of lifestyle-related diseases by offering guidance from industrial physicians and health nurses, building awareness on preventing such diseases throughout our facilities, and also recommending specific health guidance consultation by the Federation of Health Insurance Societies.
- Measures against smoking: Fuji Xerox has made all areas inside its buildings completely smoke-free. In fiscal 2013, we established a “Suwan-Suwan Day [won’t smoke day]” that promotes non-smoking at each facility. Other efforts include seminars to quit smoking offered by industrial physicians and health nurses, as well as campaigns to give assistance in receiving treatment to quit smoking provided by the Federation of Health Insurance Societies. As a result of such activities, the percentage of smokers declined from 22% to 19.4%. Starting January 2015, we will make further endorsements to quit smoking by prohibiting smoking during the work hours.
- Measures for mental health: As part of our organizational efforts to ensure mental health, we checked the stress level of our employees, in which 95% of our employees participated. We also gave feedback on health risks within a given group to the head of the division, to serve as reference for operating the division. This will be continued after fiscal 2014. We are also planning a care training program hosted by an industrial physician to provide further support to the group in the management of the mental health of its employees.
- Measures against risk of long working hours: The Safety and Health Committee within each facility has taken the lead in implementing measures to reduce risk, and the number of employees working long hours as defined by the company has been reduced by about half in the two-year period since fiscal 2011. The management will continue to be involved in this issue to mitigate the health risks from working long hours.
- Measures against work-related accidents: Each facility has a target number of consecutive days with zero work-related accidents. The R&D facility is promoting safety activities lead by a specially designated group. The head office and sales facilities select a safety promotion committee member for each division, who act to promote awareness on the rules of safety and health. In addition to the above, from fiscal 2014, the early detection of cancer has been included as a high-priority issue for health. As such, we began implementing such initiatives as providing information and offering the choice of getting an endoscopy during health exams to our employees.