Purchasing Ethics

Procurement Policies

Since 1990 when it established the "Purchasing Transaction Guidelines," Fuji Xerox has conducted procurement activities according to these Guidelines. Subsequently in 2011, to further increase the fairness and transparency of our purchasing activities reflecting increased societal expectations, we thoroughly revised these Guidelines and the "Basic Procurement Policy for Fuji Xerox and its Affiliates." In the same year, we also established the "Purchasing Transaction Basic Rules" that incorporates ethical procurement perspectives to improve societal aspects ranging from the environment and human rights to labor practices and corporate ethics, to announce our purchasing policy in and outside the organization. In fiscal 2012, we also established new transaction standards for paper suppliers. For our purchases of paper, these standards will serve as guidelines, incorporating perspectives encompassing the environment, the rights of local residents, and corporate ethics. We also undertook a written survey of suppliers to assess their compliance with these standards. Particularly for our primary overseas suppliers, our activities included site audits and assessments of the status of environmental efforts, including the traceability of raw materials used to make paper.
In fiscal 2013, in full recognition of the grave issue of conflict minerals Note 1, the mining of which is a leading cause of conflict and human rights abuses, we incorporated into our "Basic Procurement Policy for Fuji Xerox and its Affiliates." the policy of asking suppliers to determine the origins of minerals occurring in parts supplied to us and to take corrective action when needed.

  • Note 1 Minerals considered problematic due to human rights violations at the mining sites or unethical actions supported by funds earned from mining.

System for Ensuring Fair Procurement Practices

In fiscal 2008 Fuji Xerox established an "All Fuji Xerox Compliance Help Line" as a consultation service for quickly comprehending and resolving the compliance problems that occur in the workplace and in operations. This help line is open to any employee engaged in the operations of Fuji Xerox or its affiliates. We accept whistle-blowing reports and queries regarding legal violations or violations of our code of conduct in purchasing.

Future Direction

In fiscal 2013, we will continue to promote awareness of "Basic Procurement Policy for Fuji Xerox and its Affiliates." among all our stakeholders, including suppliers. In fiscal 2014, we will expand CSR activities in the areas of materials procurement, product distribution and indirect purchasing. The activities to learn and improve together with suppliers will be continued and strengthened. Through these efforts, we will strive to establish a strong supply chain which can achieve both the fulfillment of social responsibilities and improvement of our business competiveness.