Working Conditions and Workplace Safety and Health

Working Hours and Holidays

From the perspective of enhancing work-life balance, increasing productivity, and maintaining health, Fuji Xerox is promoting initiatives to shorten the number of total working hours of employees, control long working hours, and manage the health of employees who work long hours.

Article 36 of the Labor Standards Act establishes the upper limit of prescribed working hours outside normal working hours for each type of business establishment. At Fuji Xerox the working hours of individual employees can be confirmed at any time via the Company intranet. This enables managers and supervisors to monitor and manage the attendance and work patterns of employees from the perspective of productivity and health management. It is also Company procedure for an industrial physician to conduct individual consultations with employees who work long hours and, if necessary, to issue recommendations to relevant departments.

It is important for employees to work efficiently while also effectively refreshing themselves. They need to maintain a good work-life balance by taking holidays steadily and concentrating on work at their workplaces to realize achievements. Fuji Xerox is therefore encouraging employees to take paid holidays at least once a month to celebrate their birthdays or other anniversaries, and before or after national holidays to take longer vacations.

In order to manage working hours and holidays in an appropriate manner, it is critical to understand the actual situation and make it visible. As the basis for this, Fuji Xerox and its sales companies and affiliates in Japan conducted activities to update the work management system in fiscal 2015. From fiscal 2016 onwards, all Fuji Xerox companies in Japan will begin to use the same work management system to deepen their understanding of the actual situation.

With regard to overseas affiliates, we will make appropriate arrangements for managing labor and controlling working hours based on the understanding of the local labor laws and regulations and working arrangements in each respective country.

Annual Work Hours per Employee (Fuji Xerox and Affiliates)Note 1

Chart of Annual Work Hours per Employee (Fuji Xerox and Affiliates)

Note 2Note 3
  • Note 1 The number of employees reported is the number of employees with whom the Company has signed direct employment contracts (on a salary basis).
  • Note 2 Excluding companies that adopt the discretionary work system.
  • Note 3 Adjusted to a figure re-calculated after excluding companies that adopt the discretionary work system.

Paid Leave Taken (Fuji Xerox unconsolidated)

Chart of Paid Leave Taken (Fuji Xerox unconsolidated)

Occupational Health and Safety

At Fuji Xerox, ensuring safety takes priority over all work duties. This is a principle that we and our affiliates as well as our sales companies embrace to achieve sound physical and mental health of employees and to create safe and pleasant workplaces.

In fiscal 2015, we undertook various activities with a focus on five priority goals, which included measures against lifestyle-related diseases and smoking, measures for the early detection of cancer, measures for mental health, measures against the risks of long working hours, and measures to prevent workplace accidents.

Workplace Health and Safety

To prevent workplace accidents, we have continued to work to identify their causes, to consider means of preventing reoccurrences, and to ensure thorough understanding among employees at each site through the activities of the occupational health and safety committee. In fiscal 2015, the number of accidents per 1,000 employees was 2.05 at Fuji Xerox (unconsolidated; an increase of 0.33 compared to fiscal 2014); 7.36 at affiliates in Japan (excluding sales companies); and 6.74 at sales companies in Japan. Fuji Xerox had 17 workplace accidents (unconsolidated; an increase of seven compared to fiscal 2014), of which none were accompanied by lost work time (same as fiscal 2014). The frequency rateNote 4 was 0.00 (same as fiscal 2014). The severity rateNote 5 was 0.00 (also same as fiscal 2014). We will continue raising awareness through the occupational health and safety committee at each site to prevent serious accidents involving lost work time, and will continue our activities to enhance the attention paid toward preventing workplace accidents.

With regard to general activities intended to promote workplace safety and health, we will make use of the employee health database that we set up in fiscal 2015 to enhance our ability to analyze employee health.

  • Note 4 The frequency rate represents the number of work-related deaths and injuries per one million actual work-hours. (not including dispatched staff)
  • Note 5 The severity rate represents the number of lost work days per one thousand actual work-hours. (not including dispatched staff)

Number of Work-related Accidents per 1,000 Employees (Fuji Xerox and its Affiliates)

Chart of Number of Work-related Accidents per 1000 Employees (Fuji Xerox and its Affiliates)

  • Note The number of work-related accidents is the total of accidents at work and during the commute.
    Percentages and ratios calculated for affiliates and sales companies in Japan and overseas are based on a weighted average of each company.

Number of Work-related Accidents (Fuji Xerox unconsolidated)

Chart of Number of Work-related Accidents (Fuji Xerox unconsolidated)

  • Note The number of work-related accidents is the total of accidents at work and during the commute.

Maintaining and Improving Health

The health and safety regulations applying to all Fuji Xerox and its affiliates establish the following basic position concerning health:

Health is an essential aspect of life planning for each employee. Employee health is an important resource that contributes to Company business activities. While maintaining health is the personal responsibility of each employee, the Company must support such efforts. For Fuji Xerox to establish itself as an excellent company, it must first have employees who are vibrant and healthy, both psychologically and physically. And with health being regarded as an important factor in the management of our business, Fuji Xerox issued the following five key initiatives for the promotion of safety and health.

  1. Measures against lifestyle-related diseases and against smoking: We are making efforts to prevent the aggravation of lifestyle-related diseases by offering guidance from industrial physicians and health nurses and building awareness on preventing such diseases throughout our facilities as well as by placing more focus on such diseases in diagnosis based on physical checkup results. As for measures against smoking, Fuji Xerox made all areas inside its buildings completely smoke-free at each of its facilities including its affiliates in Japan in January 2015, mainly to provide employees with comfortable workplaces and to help them stop smoking. Other efforts include seminars on how to quit smoking led by industrial physicians and nurses, as well as quit campaigns to give financial support to non-smoking efforts. As a result of such activities, the percentage of smokers at Fuji Xerox declined from 19.1% to 17.6%. In fiscal 2016, we will further develop a workplace environment that encourages employees to quit smoking by focusing on helping younger smokers quit smoking.
  2. Measures against cancer: We offered a program to encourage employees to undergo an endoscopic stomach examination on a trial basis in fiscal 2014 and this program was offered by all offices in fiscal 2015. We also encouraged female workers to receive female-specific cancer screening at no cost in cooperation with the Federation of Health Insurance Societies. In fiscal 2015, as a result of these activities, the number of female workers receiving the screening doubled to exceed 60% of all female employees. We also introduced a system to give financial support for colonoscopy to encourage employees aged 50 or older with higher morbidity risks to undergo the examination for the early detection and treatment of cancer.
  3. Measures for mental health: We began checking the stress level of our employees in 2013, and 93% of our employees had their stress level checked in fiscal 2015. We also gave feedback on health risks within a given group to the head of the division, to serve as reference for operating the division. In addition, for divisions with high health risks, industrial physicians gave direct support to the divisions, including giving assertion training. We will continue to support the health of both individuals and organizations.
  4. Measures against risk of long working hours: In 2015, the number of employees who were interviewed by the company on their long working hours increased by 54.8% compared to the previous year. We will discuss the causes and countermeasures for each of the divisions with such employees mainly with their safety and health committees and will also work to mitigate the health risks from working long hours by enhancing preventive management based on individual data.
  5. Measures against work-related accidents: Each facility sets a target number of consecutive days with zero work-related accidents. To achieve this target, safety and health rules were communicated to employees.

From fiscal 2016 onwards, we will implement measures for the above items as priority issues for all Fuji Xerox companies to promote the health of their employees.