Solution for efficient document printing using various systems together with mission critical systems

Fig. 1: Functional structure of the solution using various systems together with mission critical systems

The solution to provide an efficient printing process by connecting various systems with mission critical systems offers an environment in which mission critical systems, software, and multifunction devices or printers are connected and used together to achieve the efficient printing of documents. Figure 1 shows the functional structure of this solution in which mission critical systems are connected with various output functionalities.

There are mainly two types of solutions. The first type is to connect various systems with customers' mission critical systems. This solution can solve diverse issues related to printing that arise in open systems, such as the system offered by SAP for accounting and the processing of business forms, or various systems customized for mission critical work in enterprises. In the "receive and convert data" phase, this solution offers ways to convert data sent from mission critical systems, and spool the data for reprinting. In the "generate the output data" phase, this solution provides a function to input data that is sent from the mission critical system to overlay a form. Other important features of this solution include the ability to apply data to a format appropriate for specific output devices and manage the design data. In the "print and manage device" phase, all office printers, regardless of type or manufacturer, are managed together with printing jobs being allocated so that all printers are used efficiently. There is also a feature that saves data on a server once printing is instructed for a user to reprint the data later. This method enables the printing of necessary documents at anytime.

The second type of solution is one that can streamline the printing process and also add value to the printed output by using digital printing. Numerous steps and processes are involved in making printed materials, such as designing the material, managing color consistency, printing, and binding, as well as receiving orders, delivering the output, maintaining inventory, billing, and managing the schedule of each process. Therefore, it is important that the various types of work done in the processes are under centralized control, and at the same time, high quality printed materials are delivered by the specified delivery dates. To achieve this, Fuji Xerox offers the FreeFlow Digital Workflow Collection-a set of software that can organically connect systems, applications, and printers. This collection of software also offers a function developed specifically for prepress to manage all jobs in a centralized manner, and other functions that manage such printer resources as font information and memory, control web orders, and enable variable printing, thus streamlining workflow that involves digital presses.

In the solution for efficient document printing, it is important to organize the process to print the data sent from mission critical systems and correctly print the materials with value added. Fuji Xerox continues to offer various types of solutions that can address customer challenges related to printing data from mission critical systems. We will continue to enhance our digital printing technology into one that can assure accurate data output in dispersed printing locations, minimize the differences between digital data and printed output, communicate the intent of a print job accurately throughout the workflow, print documents in the desired volume when needed, and add value to the content to be printed.